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Market Day Checklist — [Your Market Name]

Date: __________ · Open: __________ · Close: __________

The night before

Final vendor headcount + booth assignments confirmed

All vendors sent the day-of email (arrival time, parking, weather)

Volunteer / staff schedule confirmed by everyone

Cash drawer counted ($200 in $1, $5, $10 for booth fee walk-ups)

Tablet / phone charged for vendor check-in

Weather check + rain plan if applicable

Arrive on-site, unlock venue, do a walk-through

Set up info booth + signage

Mark booth spots with chalk / tape

Set up trash + recycling bins at endpoints

Test electricity at booths that need it

Position water station for vendors

Place wayfinding signs at parking + entry points

Greet vendors as they arrive, check them in

Verify COI on file for each vendor

Walk no-shows from the list (text at 30 min before close)

Quick safety walk — canopies weighted, tripping hazards cleared

Sound check if music is involved

Walk the market every 30 minutes

Photograph 10-15 booths + crowd shots for social media

Check in personally with every new vendor before noon

Restock water + handle requests as they come

Welcome any walk-up vendor inquiries with a how-to-apply card

Remind vendors not to break down early

Thank attendees as they leave

Get final photos of the wind-down

All vendors signed out and confirmed for next event

Trash + recycling clear, venue restored

Lost & found logged

Cash drawer recounted, deposited

Post-event email sent to attendees while it's fresh

Personalized thank-you to every vendor

Social media recap posted

Notes captured for what to change next time

Issues + complaints logged in your follow-up list

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