Vendor Application Software

Vendor applications that screen themselves.

Replace the scattered Google Forms, email threads, and DMs with one inbox. AI pre-scores every application against your event's mix. You approve, decline, or waitlist — nothing sends without you.

Start your 7-day free trial → No credit card · vendor side is always free

The pile vendor application software replaces

One vendor sends a Google Form, another DMs a Linktree, a third texts a photo of their booth.
You re-type the same approval message to 30 vendors every event.
Insurance documents live in your email forever.
Vendor history doesn't follow them — you can't remember if they showed up last time.

What Tentpole does instead

One application form, one inbox

Every applicant lands in the same screen with their photos, category, business name, Instagram, insurance, and past event history side by side.

AI vendor screening

Every application is pre-scored against your event's category mix. Top picks float up. The AI never decides — it recommends and you approve.

One-tap apply for vendors

Vendors build a profile once and apply to any event in seconds. Shorter forms = higher application volume.

Vendor reputation history

"Approved on time, paid on time, showed up." Past behavior follows them to your next application so you can spot the great ones immediately.

Approval workflows

Approve, decline, or waitlist with optional personalized notes. AI drafts reply messages in your voice. Nothing ever sends automatically.

Payment on approve

When you approve, Tentpole charges the vendor's saved card for the booth fee. No invoices, no chasing.

Built for vendor-based events

Farmers markets, craft fairs, makers pop-ups, food truck rallies, multi-day festivals — anywhere you accept vendor applications and pick who's in. See farmers market software, craft fair management, or booth layout software.

Pricing

Vendor applications come with both plans. Core $150/month includes the application inbox and approval workflows. Pro $300/month adds the AI screening, auto-assign, and message drafts. See full pricing.

Frequently asked questions

What is vendor application software?

Software that lets event organizers accept, screen, approve, and onboard vendors through a single platform — replacing scattered Google Forms, email threads, and DMs.

How does AI vendor screening work?

The AI scores every application against the event's category mix, vibe, and past vendor history. Best fits float to the top. It never approves or rejects on its own — it surfaces a recommendation and you make the call.

Can vendors apply with one tap?

Yes. Vendors build a booth profile once and apply to any event with one tap. The profile attaches automatically.

Is the vendor side free?

Always free for vendors. They only pay the booth fees you set.

Start your 7-day free trial → No credit card · founding price lock